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Reporting / Collective Reporting with Investment Account Manager
« Last post by Peter Willms on August 16, 2018, 01:36:24 PM »
The Ability to combine your portfolios on Investment Account Manager's many reports is a powerful feature. In order for any portfolio management tool to be effective, it is essential to thoroughly provide a collective understanding of how your portfolios are integrated, and how the overlap. This information will allow you to analyze important questions:

1). Collectively, am I over/under allocated?
2). Am I diversified?
3). Do I hold concentrated positions?
4). Are the securities I own held in the right accounts i.e., in deferred vs. taxable?

Investment Account Manager allows users to track an unlimited number of portfolios, each in its unique database file, transactions are segregated by account. This provides the user the ability to design portfolios by objective, and to track by individual investment account.

For Unified Account Management purposes, IAM helps allows the combination of portfolios on the program's many reports. This powerful ability keeps the user focused on multiple investment accounts relate.

If for example, you have both tax deferred and currently taxable accounts within Investment Account Manager, and you were interested in better understanding the overall asset allocation of all of your holdings, you would select Investment Account Manager's Asset Allocation Report and include all of your portfolios on that report using the report setup screen. Within seconds, Investment Account Manager will produce a report showing your combined portfolios' allocation by asset class (cash, bonds, stocks and other), by stock industry sector, and by stock size (large, medium or small cap).
Frequently Asked Questions / Understanding IAM's Historical Price Libary
« Last post by Peter Willms on August 16, 2018, 12:57:14 PM »
Historic Prices

The Historic Prices library stores the historical security data. enabling users to recreate portfolios as of a specific date. for instance, you might want to review your portfolio as of past date, or review a from-to report.

Price history, earnings, dividends, etc. are maintained in the historic library, and users can derive reports for the historic date to derive portfolio values, performance, etc. After you have created historical prices for a date in this library, that date will be available for reporting.

Historic Price Library organizes all the information for securities stored for an as-of-date entry. Columns can be sorted by left double-clicking a column header, or moved by using a single left-click of the mouse and then dragging the column to a new location. The Look For window allows users to search for a specific item in the left-hand column.  You can filter the Historic Asset Library to show all securities, or filter by specific portfolio by clicking the drop down arrow to the right of the filter box, selecting the portfolio, and then selecting the Go! Button.

Add New Date: use this choice to create an as-of-date entry. Users are prompted to enter a date, and Investment Account Manager will then cross-references all portfolios to determine which assets owned on the date entered. After the historic library has been created for this date, Investment Account Manager will connect to the Internet and attempt to retrieve prices for the date. For each date created, Investment Account Manager will use the information currently stored in the current library data to update the historic library. Prices will be retrieved for the historic date, and any prices not found will be returned with a market price of $1. These will need to be manually updated by the user.

Important Note: when creating month end historic price dates, always use the calendar month end date.  Investment Account Manager will find the proper prices for the most recent market closing date, and store the prices using the calendar date.  This is required for deriving month end portfolio performance returns.

Delete Old Date: use this choice to remove an as-of-date entry from the historical prices library.

Default Settings: use this choice to reset the historic prices table to default column widths and order.

Delete All History: use this choice to clear all stored historic price dates.  New users should use this choice to delete all sample historic price dates included with the Investment Account Manager demo version sample data prior to creating historic dates for their own investment portfolios.

Update Prices: use this choice to update prices for the historic date using the Internet. Be sure to check prices returned. It is also used to re-update prices in the event securities are added after the last update.

Export: use this choice to export an existing historic price date to a file. This permits the user to create a historic price file for use on another system. The file is in comma separated format (csv) providing symbol, date, price, dividend, earnings, and beta (as found in the asset library).

Print: use this button to print the Historic Price library information. Securities are organized on this report based on the column sort order last selected by the user. To sort columns, left double-click on a column header. For example, if you want to organize this report based on past price/earnings ratios, use a left-double click on this column.

Delete: use this button to delete individual assets from the Historic Price library. Do not remove an asset from the historic list if the asset was held in any portfolio as of the date. Removing this security will result in inaccurate historical reports for the as-of-date.

Add: use this button to manually add assets directly to the list to reflect securities owned in portfolios for the historic as-of-date entry. Important Note: if you have already created the prior year-end historic price date for the year-to-date range, but then enter purchase activity for a new asset to this portfolio for this prior year (out of sequence), be certain to update the stored price in the Historic Price Library for this prior year-end date. The priced used for performance will reflect $1.00 unless this issue was previously entered to the historic price file.

The Edit/Update Tab shows the security information for the highlighted asset in the historic asset list tab. Users can edit on this tab the existing information as necessary. Also provided is a link to the Yahoo! Finance Historical Quotes page for the selected issue.

Use the Save button to record changes.

Use Cancel to ignore changes.

Important: Anytime you add purchase transactions proceeding the dates found in your existing historic asset library, the security involved is added to all the required libraries with a $1.00 price. Either manually change the price, or use the update prices to retrieve via the Internet.
Frequently Asked Questions / Understanding IAM's Current Asset Libary
« Last post by Peter Willms on August 16, 2018, 12:29:30 PM »
IAM's Current Asset Library
As you create and add transactions to portfolios, Investment Account Manager automatically populates the Current Asset Library database. This asset library is utilized by the program to store shared asset-descriptive information, such as name, type, current market price, dividend rate per share, etc. If multiple portfolios own the same asset, the asset-descriptive information is readily available, and other portfolios can then share this information, eliminating keystroke redundancy.

The Current Asset Library stores the most recent asset information that is shared globally by portfolios. This current data is used for deriving values, reports, etc. on current reports (versus historical reporting). The Current Asset List Tab displays (in table format) all the securities currently included in the Investment Account Manager current asset library.

To manually edit or update a security, simply left double-click on that security in the grid. This facilitates name changes, symbol changes, fundamental data updates, etc.

The table can be resorted on a specific column.
Point your mouse to any column heading, the appearance of your mouse will change to a "downward pointing arrow". By left double-clicking your mouse on the column header (or moved by using a single left-click of the mouse and then dragging the column to a new location) you can change the sort order of the table. For example, left double-click on the yield column which will position this as the left hand column. Sort the Current Asset List in either Ascending or Descending order by selecting the appropriate radial dial. The list will be resorted, based on the far-left column field, in either ascending or descending order.

You can filter the Master Asset Library to show all securities in the current asset library, or filter by specific portfolio by clicking the drop down arrow to the right of the filter box, selecting the portfolio, and then selecting the Go! Button.

Use the Default Settings button to restore the asset library table to pre-defined column widths and order.

Print Library: use this button to print a list of assets in the current asset library.

Internet Research: immediately access the Internet for free stock research and news. You can find fundamental variables, recent quotes, industry classifications, company news, technical analysis and much more for the currently selected security.

Delete Not Held: The Delete Not Held Assets feature will "clean-up" your Current Asset List. This feature scans the system, showing those assets without any Current Position records, in any of your portfolios. These assets can then be marked as necessary for deletion. Tip: even though an asset is removed from the Current Asset List, portfolio transaction records (sale, income, original, etc.) recorded in individual portfolio(s) are retained in the portfolio(s). These records are maintained for proper reporting. Deleting from the Master will not affect historical portfolio transaction records.
Add: use this button to add securities to the current asset library. You can use this feature to add securities to the list which are not held in any of your portfolios.
Support / Using IAM's Utility Program to Repair the Program
« Last post by Peter Willms on August 16, 2018, 11:30:42 AM »
Investment Account Manager's Utility Program is designed to fix problems that might occur when an error is caused by abnormal shut-down, conflict with another program such as a firewall or anti-virus, etc. The utilities repairs these types of issues, as well as providing solutions to other issues.

To access the Utility Program:

Close IAM if it is open.
Select Windows Start Menu | then all apps (programs).
Find the Investment Account Manager 3 program group and open it.
Within the program group, click on IAM3 Utilities.

The following repair utilities are available:

Backup Data: This utility allows you to backup your data from outside IAM. Useful if you cannot open IAM, and do not have a recent backup.

Delete Backup Directories: This will delete the backup directories that you choose. Useful if you wish to cleanup your backup folder. Backups are sorted by date.

Fix Portfolio Memo Fields: If you are getting an error that shows that the memo file is missing or invalid, run this utility. This is error 41.

Pak and Re-index Database: Packing files removes deleted records and compacts notes and data. This will reduce the size of the files and speed up the program.

Portfolio Diagnostic: This diagnostic tool will scan all portfolios in Investment Account Manager, identifying discrepancies between the quantity shown on reports and the quantity calculated on the Portfolio Activity Ledger.

Register Crystal Controls: If you can't get reports to display, you may need to re-register the Crystal Reports controls. This program should find the correct directory to register these controls. You must have administrator privileges to register these controls. When starting the utility program, right-click and choose "Run as Admin".

Register OLE Controls (run as administrator): Re-register all of the OLE (object linking and embedding system to link databases and programs) controls. You must have administrator privileges to register OLE controls. When starting the utility program, right-click and choose "Run as Admin". If the IAM's calculator tool and/or calculator aren't working.

Remove Your Password: This will remove the password from the Investment Account Manager program.

Repair Corrupted Files: If you can't open the program because the program says that it is already running, this should correct the problem. It will also fix other database problems that might prevent you from opening IAM3.

Repair Database: If your program will not open and you get a message that says "File ... rk.dbc does not exist", this might fix the database. It will also fix other database problems that might prevent you from opening IAM3. NOTE: It will not work if you have never packed your database.

Update Program: If you downloaded a newer version of the program, but the program will not update because it is installed under \Program Files, use this program to install the update.

NOTE: You must change the "Unzip to Folder" to the directory where your Investment Account Manager program was installed.

View Error Log: If a program error occurs while using Investment Account Manager, an entry of the error is automatically created in the error log. Any error can be printed or saved to your clipboard to send to technical support.

Reporting / Batch Reporting with Investment Account Manager
« Last post by Peter Willms on August 16, 2018, 11:05:02 AM »
Batch Reporting
The Batch Reporting feature allows users to produce a series of reports for a selected list of portfolios.  Users can define which portfolios to include, and what reports, for specific time periods.

Select Portfolios: select the portfolio(s) to be used for the batch reporting process.  Use the Mark All or Clear All button to select/clear portfolios.

Select Reports: select reports to be used for the batch reporting process.  Use the Mark All or Clear All button to select/clear reports.

Report Period: depending on the selected report, users can select the reporting period for the batch reporting process.  This includes All Dates, Predefined Date Ranges, Custom Date Ranges, or As of Date. 

Start Date: starting date range for selected report period.

End Date: ending date range for selected reporting period.

Report Choice: depending on the selected report, check the additional reporting option as available.  These include: By Monthly Totals, By Holding Period, and Exclude Options. 

Margins: set report margins.

Include Printer Setup: use this option to be prompted with the printer setup dialogue form prior to printing reports. You'll be able to select a specific printer, quality preferences, and other printer options.

Preview Reports: use this option to view a preview of the report prior to printing.

Export to PDF:
use this option to create PDF output of the selected batch report(s).


The following fundamental ratios will be derived using the data in the Current Asset Library.  These ratios are displayed on the Asset Library Menu | Current Asset library | Valuation Ratios tab.  Additionally, the Fundamentals tab found on IAM's Home Page which also displays this information for the open portfolio.

Current Yield %: if you are an investor seeking income as well as growth, current yield will indicate if the company is paying a dividend, and if the rate of payment is sufficient to meet your requirements. Current yield is calculated by the current dividend per share divided by current market price. Dividend yield is a useful measurement that can be compared to the yield on alternative investments i.e., T-Bills, Money Market Funds, Stocks, etc.) in order to select investments based on their ability to generate investment income. The dividend yield can provide an indication of the safety of the dividend. For example, a higher dividend yield may indicate that the market anticipates lower earnings and a subsequent dividend cut, and this expectation has resulted in a lower market price.

Cash Flow/Current Dividend: the cash flow/current dividend relationship is important because at times, for any number of reasons, a company may not be "earning" their yearly dividend. Investors worried about the sustainability of the dividend should be concerned if the cash flow per share covers the dividend. This is because dividends (and the earning power of a company) are really dependent on the cash flow generated by a firm. The larger the value produced by the ratio, the more secure the dividend.

Dividend Payout Ratio %: this ratio shows what percentage a company is paying out its earnings (current dividends per share divided by current earnings per share. In general, the lower the number, the more secure the dividend. When the current payout ratio is below historical norms, a company will often times gradually increase the rate of dividend growth (resulting in a faster rising current dividend rate) in an effort to get back on track with their history. Likewise, if the current payout ratio is higher than historical norms, a company will gradually decrease the rate of dividend growth (resulting in a slower rising current dividend rate) in an effort to reduce the payout ratio to historical levels.

Dividend Payout Ratio % 2: this ratio shows an estimate of the forward-looking company payout (current dividends per share divided by projected earnings per share). Comparing the current payout ratio to the projected payout ratio can provide insight into the security of the dividend rate, the expected growth of the dividend rate, as well as the direction of earnings per share.

Price/Earnings (P/E): perhaps the most frequently used ratio to judge the degree of valuation for a security, P/E is simply current market price divided current earnings per share. Some general guidelines in the use of the P/E ratio include:

  • The future level of the P/E ratio can be viewed as a function of the current P/E ratio or an average P/E ratio over some period of time.

  • The P/E ratio is a function of future expected earnings. The higher the growth rate of earnings expected, the higher the current P/E ratio. An investor will be willing to pay a higher price for a dollar of current earnings if earnings are expected to grow at a much higher rate in the future.

  • P/E ratios can change radically and suddenly because of a change in the expected growth rate of earnings. Therefore, the greater the expected stability in the growth rate of earnings per share, the higher the P/E.

  • P/E ratios tend to be inversely correlated with inflation.

  • High interest rates tend to reduce P/E ratios.

  • The higher the P/E ratio relative to the market, the higher the risk.

  • P/E ratios vary by industry.

Projected P/E: Projected P/E is simply current market price divided by projected earnings per share. Look for the projected P/E ratio to be less than the current P/E ratio. If the projected P/E is lower, it must be due to higher projected earnings for the stock, a desired condition. If the projected P/E is higher, it must be due to lower projected earnings for the stock, a negative condition. Be sure to compare the projected P/E with the average P/E of past years for an indication of future performance.

PEG Ratio: one of the "Famous Numbers" from Peter Lynch's book One Up On Wall Street4, this relationship compares earnings growth with the price/earnings ratio, the principle being that the market values a stock so that it sells at a price that reflects its earnings potential. The PEG ratio is derived by the Current P/E Ratio Projected Earnings Growth %. The higher the expected growth rate of earnings, the higher the current P/E ratio ought to be. In general, the P/E ratio of a company that is fairly priced will equal its growth rate. If the P/E ratio is less than the growth rate, the PEG value will be less than 1.0, suggesting a possible bargain; if the P/E ratio is greater than the growth rate, the PEG value will be greater than 1.0, suggesting a premium is being paid for the security. If the PEG ratio is above 1.5, the security may be vulnerable to a sharp drop in price if earnings per share growth departs from investor's expectations.

Market Price/Cash Flow per Share & Return on Cash Flow %: Market price/cash flow per share gives an indication of what ratio a stock is trading at in relation to the cash flow being generated from operations after all cash expenses have been subtracted. To better understand this ratio, the inverse of the ratio can be used to derive the return on cash flow.6 For example, a $10 stock with $1 per share in annual cash flow has a 10-to-1 ratio. The inverse of this 10-to-1 ratio, 10 percent, closely matches the ten percent that an investor expects to receive for owning stocks long term. A $20 stock with a $4 per share cash flow gives a 20 percent return on cash. Look for companies that, given a high sustainable cash flow per share (preferably free cash flow per share), result in an attractive return on cash flow percent.

Market Price/Book Value per Share: the market price/book value ratio gives an idea of how a security is trading in relation to its book value. A low relative market price to book value ratio usually suggests that the company is undervalued. This is because a company's book value represents, all else being equal, the value at which a firm always has the option to liquidate, or sell-off of its assets. A low market-to-book value ratio is seen as providing a "margin of safety" and in some cases, is considered the "floor" supporting the market price. However, it should be noted that as some companies adopt more creative accounting policies and/or as the rules of FASB (Federal Accounting Standards Board) change, the resulting book value may not accurately reflect the market values of assets. Also, the productivity of assets, the combination of assets and entrepreneurial ability often create greater earnings and greater values than the book value of the assets suggests. When considering book value, use a reliable source that provides a good understanding of market values of assets.

Return On Equity: this value shows how much is being earned each year by the company, where the higher the percent returned, the better for the investor (note: a high debt level can also increase ROE, however the return will be riskier). Return on equity is computed by dividing earnings per share by book value per share. As a growth investor, you want to see steady or rising return on equity.
Fundamental ratio analysis is an investment approach that focuses on specific relationships, or ratios, of the financial data of a company.  This method offers a "snap shot" of a company's value, where the analysis is a review of a firm's financial report.

Recognizing the importance of these relationships and ratios, the Investment Account Manager provides the investor with a comprehensive set of variables that can be used to derive informative ratios that may be helpful in discovering undervalued securities.

When using IAM with QuoteMedia, the required fundamental data can be automatically downloaded.  If not, this fundamental data can also be manually entered into IAM.  Regardless, prior to using the valuation ratios provided by Investment Account Manager, you'll want to be certain you've updated your Current Asset Library asset library to reflect up to date data.  Once the fundamental data has been entered, users can review the various fundamental ratios provided by Investment Account Manager (see image below).

Q: How do I use the Price Alerts feature in Investment Account Manager?

The Price Alerts feature is a valuable tool found within Investment Account Manager to keep users notified when the market price of an asset crosses its high or low target price.

To enter or update price alerts select:

  • Asset Library Menu | Price Alerts

Each time market prices are updated, this feature automatically checks the updated market prices against your previously entered high/low price targets.  The price alerts screen then indicates in color which price target has been crossed: if the high alert has been exceeded, the high alert price shows in green; if the low alert has been crossed, the low alert price shows in red.

You can sort securities (ascending or descending order) by placing your mouse pointer over a column label and using a left-double click.
Use the Edit Tab to change price alerts for a selected security.

Use the Security Search Tab to list all portfolios within Investment Account Manager currently holding open positions for the highlighted asset, i.e. all portfolios cross-referenced for the selected asset.

Users also have the following choices:

  • Print: print a report listing all existing securities with price alert limits.

  • Internet Research: immediately access the Internet for free stock research and news. You can find fundamental variables, recent quotes, industry classifications, company news, and much more for the currently selected security.

  • Set Alert Range: users can globally set price alert targets as a percentage above (high) and / or a percentage below (low) the current market price of securities.  For example, users could enter 15% as the percentage above and 10% as the percentage below for price targets.  Security price alerts will be automatically derived and entered to coincide with these percentage settings. This is particularly helpful to closely relative market price changes.

  • Remove All Alerts: use this choice to remove all existing price alerts from securities entered.
Q: How Do I Back Up Investment Account Manager to the Cloud?

Backing up your IAM data is essential.  Frequent backups ensure that your personal data is retrievable in the event of computer failure.  A popular method used to backup IAM data, is to utilize a cloud drive, such as Windows OneDrive.  Here are the steps to do so.

  • Open Windows File Explorer.
  • Note the location of your OneDrive folder.
  • Select which folders you wish to Sync (if necessary).
  • Create a new folder under your OneDrive.  For example, name the folder IAM Backups.
  • Open IAM and select File Menu, Backup Data.  Change the destination of the backup files. Select C:\Users\OneDrive\IAM Backups (to match your setup).
  • Then, backup your data. When restoring your data you will select this folder to be used.
Q: Is Investment Account Manager Compatible on a Mac?

Yes. We have many users that use Investment Account Manager v3 Individual on a Mac using one of several Windows emulation software tools, such as Crossover, Parallels or VMware.  We suggest trying our free demo as available on our web site to verify performance and functionality. 

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